Privacy Policy

Your privacy is fundamental to our mission. Learn how we protect your information.

Effective Date: January 1, 2025

The Oakland County Deputy Sheriff's Association ("OCDSA") is committed to protecting the privacy and security of our members' personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our website, member portal, and related services.

1Information We Collect

Information You Provide

  • Account information: name, badge number, email, phone
  • Employment details: rank, assignment, seniority date
  • Communications: messages, grievances, feedback

Information Collected Automatically

  • Device information: IP address, browser type, operating system
  • Usage data: pages visited, features used, time spent
  • Authentication logs and session data

2How We Use Your Information

We use the information we collect to:

  • Process and manage shift bidding
  • Facilitate union representation and advocacy
  • Administer member benefits and services
  • Send important union updates and announcements
  • Respond to member inquiries and requests
  • Improve our services and develop new features
  • Comply with legal obligations

3Information Sharing

We do not sell, rent, or trade your personal information.

We may share information:

  • With your explicit consent
  • With union attorneys for legal representation
  • With benefits providers to administer member benefits
  • With authorized union representatives and stewards
  • When required by law, court order, or legal process

4Data Security

We implement comprehensive security measures:

  • End-to-end encryption for sensitive data transmission
  • Secure servers with regular security updates
  • Multi-factor authentication for account access
  • Regular security audits and vulnerability assessments
  • Limited access on a need-to-know basis

Note: While we implement robust security measures, no method of transmission over the internet is 100% secure.

5Your Rights

You have the right to:

  • Access the personal information we hold about you
  • Update or correct your personal information
  • Request deletion of your personal information
  • Opt out of non-essential communications
  • Request restriction of processing in certain circumstances

To exercise these rights, contact us at support@ocdsa.com

6Cookies & Tracking

We use cookies and similar technologies to:

  • Essential Cookies: Required for basic site functionality
  • Performance Cookies: Help us understand usage patterns
  • Preference Cookies: Remember your settings
  • Authentication Cookies: Keep you logged in securely

You can control cookies through your browser settings.

7Data Retention

We retain personal information for as long as necessary to fulfill the purposes outlined in this policy:

  • Active Member Data: Duration of membership plus 7 years
  • Employment Records: As required by collective bargaining agreements
  • Financial Records: 7 years as required by law
  • Communication Logs: 3 years unless related to legal matters

8Changes to This Policy

We may update this Privacy Policy from time to time. When we make material changes, we will:

  • Update the "Effective Date" at the top of this policy
  • Notify you via email or through the member portal
  • Obtain your consent if required by applicable law

Contact Us

Oakland County Deputy Sheriff's Association

Attn: Privacy Officer

581 W Kennett, Pontiac, MI 48340

Email: support@ocdsa.com

Your privacy and trust are essential to our mission of protecting and serving our members.